Privacy Policy

Last Updated: 12/03/2026

1. Introduction

Virtua (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data when you visit our website, use our job portal, or interact with our recruitment services.

2. Information We Collect

We may collect and process the following data about you:

• Identity Data: Name, title, and date of birth.

• Contact Data: Email address, telephone numbers, and postal address.

• Professional Data: CV/resume, employment history, qualifications, and right-to-work documentation.

• Technical Data: IP address, browser type, and usage data via cookies when you visit virtua.uk.com.

3. How We Use Your Data

We use your information for the following purposes:

• Recruitment: To process job applications and match candidates with suitable roles.

• Account Management: To manage employer and candidate accounts on our portal.

• Communication: To respond to inquiries and provide updates regarding applications.

• Legal Compliance: To meet our “Right to Work” and other statutory obligations.

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process your data based on:

• Consent: When you opt-in to receive job alerts.

• Contractual Necessity: To take steps at your request before entering into an employment contract.

• Legitimate Interests: To efficiently manage our recruitment processes and site security.

5. Data Sharing and Disclosure

We do not sell your data. We may share your information with:

• Internal staff involved in the hiring process.

• Third-party service providers (e.g., website hosting or IT support).

• Regulatory bodies or law enforcement if required by law.

6. Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to those employees and partners who have a business “need to know.”

7. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including any legal or reporting requirements. CVs for unsuccessful candidates are typically held for 6 months before being securely deleted.

8. Your Legal Rights

Under UK data protection laws, you have the right to:

• Request access to your personal data.

• Request correction or erasure of your data.

• Object to or restrict the processing of your data.

• Request the transfer of your data (data portability).

9. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact:

Data Protection Email: chris.mcgill@virtua.uk.com Address: Virtua UK Ltd, Unit 5, Wildmere Close, Banbury, OX16 3TL